Western Student Goverment's Club Rules

Western's web site for Student Clubs: westernstudents.org

Western's Club Rules and Bylaws: Student Organization handbook

These sites have important Club information including Western's official Student Organization Handbook of rules and bylaws, official club forms, events calendar, and student gov meeting dates and minutes.

Student Government Attendance

1. 5.2 Clubs and Vocational Student Organizations are required to send a minimum of one representative to all general
   sessions.
2. 5.3 Clubs and Vocational Student Organizations shall lose their sanctioning if there is no representation at two consecutive Student Government meetings. A roll call shall be taken for all Clubs and Vocational Student Organizations.
3. This (Student Gov) meeting will be on the first and third Monday in each month during the school year and will be a voting
   meeting for business, unless a modified, published schedule of meetings is proposed and accepted by the
   student government.
   
4. 5.4 Clubs and Vocational Student Organizations are required to send a minimum of two representatives to Leadership Night held on the 4th Thursday in September.
   • Training Procedures
     Student Government will host a training workshop each fall semester to be completed by the end of
     October. Each Club and Vocational Student Organization is required to send a minimum of two members of their
     Executive Councils. Failure to do so constitutes one unexcused absence which is applicable to loss of sanctioning

Club Sanctioning

1. Sanctioning can be carried over if the clubs constitution and bylaws are on file, and they have turned in an
   updated Membership List, and Elected Officers list. To receive carryover status documents must be turned in by
   October 1st.
2. If any organization hosts an event prior to sanctioning they will automatically be desanctioned.
   
3. Probationary Measures
   
   • A club will be put on probation after missing one meeting
     
   • Reminders will be sent to the Advisor of the club as well as the Club President that missing a further meeting will be cause for desanctioning.
     
   • Clubs will be removed from Probationary status after two consecutive meetings have been attended.
     
   • Clubs will be automatically desanctioned if a fourth instance calls for probationary status in an academic year.
     
4. Desanctioning Process
   
   • A letter will be sent by the President of Student Government to the Club President and Advisor to inform
     the club that they have officially been desanctioned.
     
5. Resanctioning Prerequisites:
   
   • a. Before a club can be resanctioned, they must provide a letter to the Student Government Executive
     Board explaining their how the club allowed themselves to be desanctioned and what corrective actions
     they are taking to address this. This letter will be added to the next General Session Agenda.
     
   • If the club is resanctioned they will remain on probationary status, this means they must attend the next
     two consecutive meetings after their resanctioning. If they fail to attend any of these meetings they will
     again be desanctioned.
     
6. Any club that is rolled over from the previous year can only be resanctioned once in that academic year.

Club Funding

1. No Student Activity Fee Funds will be paid out, transferred, or dispersed by the Treasurer from the Student
   Activity Club and Organization Budget until meeting minutes are added to the Clubs official school sanctioned
   website with a full documentation of vote tally in accordance with State of Wisconsin Open Meeting Law in
   accordance with Wisconsin State Statute 19.35
2. Craig's Note: We can vote on and record all events for our entire year during one meeting at the start of our school year.

• Treasurer Training and Certification (see Ge Vang, K100)
• Disbursement requests must be signed by a student member and the advisor